Introduction and acceptance of terms

HuntAdmin is a Danish registered company with registration no. CVR: DK46116038, contact details are contact@huntadmin.com, Møngevej 17, 3210 Vejby, Denmark

By using the HuntAdmin (HA) software and services, Clients and their End-Clients agree to be bound by the terms and conditions stated in these Terms and Conditions.

Description of services

HA offers software and administrative services to corporate and professional clients (hereafter named “Clients”) globally within the tourism and hospitality industry, including the hunting sector of the industry. HA services are used by corporate and professional clients which may use part of the HA services towards their individual and non-professional clients (hereafter named End-clients). HA software is provided with an agreed number of licenses pr. client. Additional licenses can be added against a fee. HA reserve the right to modify or discontinue services and notify users of significant changes.

Account Registration and Security

Clients can register an account via the Huntadmin.com website. It is the Clients responsibility to provide accurate information and maintain confidentiality of login credentials. Clients should notify HA immediately of any suspected unauthorized use via contact@huntadmin.com

User Conduct and Obligations

HA requires Clients and End-clients to comply with all applicable local, state, national, and international laws and regulations.  HA furthermore requires Clients and End-clients to avoid misuse of HA services, being software, administrative services as well as photo, video or any other service. This includes infringement of HA intellectual property rights and distribution of unlawful content. HA invites Clients to clarify any potential questions to our Terms and Conditions before subscribing. Subscription to one or more products from HA entails that our Terms and Conditions are accepted.

Fees, Payment, and Refunds

Updated HA software subscription fees can be found on the HA website. Software fees are billed monthly. Administrative services as well as other related services such as media services (photo, video etc.) are billed based on a quote accepted by the Client. Through payment of an ongoing subscription fee, pr. module, each client retains the right to use HA software. If a client fails to maintain its payment for more than two months, HA reserves the right to discontinue the clients access to software or other services under license. Re-access to software or other services is only granted when outstanding payments are settled. HA does not provide any refunds when a subscription is discontinued. Instead, we allow our clients to test our software before subscribing.

License Grant and Intellectual Property Rights

HA grants Client and End-clients a non-exclusive, non-transferable license to use the software and services in accordance with the terms. HA maintain full ownership and rights of its software as well as media services, such as photo and video, trademarks, logos, and other intellectual property. By using HA services, HA is permitted to handle all data which has been uploaded and/or submitted by Clients and End-clients in order to perform all relevant operations for its Clients and End-clients. HA Clients and End-Clients are instructed not to distribute or otherwise allow other parties outside its organization to use its access to the software and/or licenses.

Confidentiality

All data uploaded and/or submitted to the HA software constitutes confidential information for both parties. By using HA software, Clients and End-Clients accept all risk associated with data confidentiality. HA will use its best efforts to keep data safe and not share or distribute any Client or End-client data with outside parties. HA is allowed to derive and communicate general statistical reports for marketing purposes which cannot be referred to an individual Client or End-client. As an example, HA can for marketing purposes mention publicly the amount of Clients and End-clients using HA software within a specific country or the amount of bookings worldwide handled through the software within a given month or year.

Termination

Both HA and the Client can terminate a software agreement. The client can terminate within 1 month of giving written notice at contact@huntadmin.com. HA provides a 3-month written notice in case it terminates the Client. In cases of serious misconduct, HA can terminate a Client or End-client immediately.  HA is not obliged to provide a specific reason for termination. Clients can within 1 month of termination request HA to deliver a data extract of its data stored at the HA software. HA will deliver this data in a standard file format suitable such as .csv and has the option to charge the Client a fee related to the time used by HA staff to conduct the data delivery task. HA is not liable in any way for loss of data in case a data extract is not requested following a termination, regardless of the cause of termination.

Guarantee and liability

HA does not provide any guarantees and assumes no liability for its software or other services, nor does HA accept any claims and liability for damages, loss of income or similar arising from the use of our services which Clients and End-Clients are using at their own risk. It is specifically emphasized, that HA also exclude all liability for indirect, incidental, special, consequential, or punitive damages. HA services are provided on an “as-is” and “as-available” basis and does not include any warranties.

Data Protection and GDPR Compliance

We are committed to protecting the privacy and data rights of our clients and their end-clients. Our infrastructure complies with GDPR and uses secure compliant data storage as well as GDPR compliant sub-processors. Upon subscription to Hunt Admin, our Clients act as Data controllers and Hunt Admin act as Data processor. You can find our data processing agreement, which also contains our list of GDPR compliant sub-processors, HERE

Privacy Policy

HA also operates a privacy policy, setting the framework for how end-user data is collected, used, stored, and protected. You can find our privacy policy HERE. End-clients confirms acceptance of the privacy policy upon signing up on the Hunt Admin platform, to safely exchange requested information. The privacy policy is furthermore directly available for end-clients when logged in.

Indemnification

Clients and End-clients agree to defend, indemnify and hold HA harmless from any claims or damages arising out of use of HA software and services or violation of the Terms and conditions.

Rights of transfer

HA retains the right to transfer the ownership of its intellectual property, software, media, services etc. to another internal or external legal entity, for instance in situations of mergers and acquisitions whether in part of full.

Mentioning of client

HA reserves the right to mention the Client as a client of HA in its client acquisition efforts. LH will however only mention endorsement statements etc. if these are either provided by the Client or approved by the Client

Force majeure

HA reserve the right to refer to a force majeure situation should this occur in terms of maintaining its obligations. In a Force Majeure situation HA has no liability for any event beyond the reasonable control of HA (e.g., natural disasters, war or war like situations, pandemics)

Specific terms related to the hunting industry

HA expects is Clients and End-Clients to act in compliance with Hunting and Wildlife Regulations in general. HA requires also require any user of its software and services to comply with all applicable hunting laws, regulations, and ethical guidelines. This includes users acknowledging the inherent risks involved in hunting activities and the need for users obtaining necessary permits and licenses before taking active part in hunting activities

It is specifically stated that in no situation can HA become liable for any injuries or damages resulting from hunting activities coordinated through the HA software or services. It is furthermore stated that all content uploaded to the HA software must be ethical and acceptable to all age groups and types of users. Under no circumstances can illegal or offensive material be shared or uploaded. HA reserves the right to delete content that violates HA guidelines or laws.

No responsibility for 3rd party services

HA makes use of a range of 3rd party services in its software and services. HA has no responsibility for third-party websites or services linked or integrated with its software. HA is furthermore not liable for any situation that arises from 3rd party services not performing as expected or being unavailable

Right to Modify Terms

HA reserves the right to amend these terms and conditions. In case Terms and Conditions are modified, Clients will be notified via the HA website through which Clients log on to HA software and access HA services

Governing Law and Dispute Resolution

HA is a Danish registered limited liability company why Danish laws govern the agreement. Any dispute arising out of or in connection with this agreement, including any disputes regarding its existence, validity or termination, shall be finally settled by arbitration administered by the Danish Institute of Arbitration in accordance with the Rules of Arbitration adopted by the Board of the Danish Institute of Arbitration.

/Last update of Terms & Conditions 04.10.2025